E-billing obligation 2025: Municipalities urgently need to prepare!

E-billing obligation 2025: Municipalities urgently need to prepare!

Schmalkalden-Meiningen, Deutschland - Today we take a look at the upcoming changes in the invoice position, which will feel all municipalities working in business from 2025. The introduction of e-billing in the business-to-business area will be a new standard that brings many new challenges and opportunities. According to municipality21 , the municipalities have to prepare for an increase in incoming electronic invoices, which could work more efficiently.

The acceptance of e-bills for public clients in the upper threshold area has been binding since April 2020. This regulation was established in Germany with the EU Directive 2014/55/EU. However, despite these requirements, many local administrations have not yet been fully prepared for digital invoicing. It is crucial to subject the current process of a thorough examination to ensure the necessary steps for effective implementation. Haufe also informs that the regulations differ depending on the federal state. The threshold values ​​for the acceptance obligation also vary.

important cornerstones for e-bill

It is important for everyone involved to understand the various e-billing standards such as x calculation or Zugferd. These standards range from the requirements in independent cities to counties and other municipal institutions. A look at the threshold values ​​from January 1, 2024 shows:

• Delivery and service orders: 221,000 EUR
• Building orders: 5,538,000 EUR

according to DATEV from 1. January 2025 a reception obligation for e-bills will apply, followed by the broadcasting obligation from January 1, 2028. all services can be mapped electronically.

shape the digital future

The upcoming changes related to the e-bill are not just a compulsory exercise. Rather, the changeover offers a unique opportunity to optimize internal processes and use resources more efficiently. An early and planned procedure is essential to benefit from the advantages of electronic accounting. With its cloud-based solution EDNA, the XSuite has already taken a step in the right direction by enabling the comprehensive acceptance and processing of various e-account formats.

Automated comparison with the master data of the ERP system ensures fast and safe invoice processing. Invoices can be processed in seconds and released for payment. Efficiency is not only increased, but errors are also minimized that occur frequently with manual processing.